Governance administration for family-held Chinese entities — resolutions, registers, and related-party documentation kept in order across the group.
What this covers
- Board and shareholder resolutions drafted, executed, and filed to the group's own governance calendar
- Statutory registers maintained across every entity in the group
- Related-party and intra-group arrangements documented as they are entered into, not reconstructed later
- Director, legal representative, and signatory changes filed with the market regulator
- Chop and seal custody arrangements documented and reviewed
- Coordination with the family's own legal and tax advisors where a governance step depends on their input
Our services
Decisions evidenced, not rememberedResolutions produced and filed on a calendar rather than reconstructed on demand.
Governance in a family-held group is usually informal until the moment it cannot be. Decisions get made in conversation, an entity's registers stop being updated, and intra-group arrangements run for years on an understanding nobody wrote down — and none of that is a problem until a bank, a regulator, a counterparty, or an incoming family member asks the entity to evidence how it actually decided something.
Related-party arrangements documented as they happenContemporaneous documentation for exactly the transactions that draw the closest scrutiny.
Related-party arrangements are where this bites hardest. Transactions between entities the same family controls are exactly the ones a tax authority or an auditor looks at closely, and documenting them contemporaneously is straightforward while reconstructing them afterwards is not — the reconstruction itself invites the question of why it was needed.
Registers current across the groupGovernance records maintained on every entity, with legal and tax judgment left to your own advisors.
We maintain this governance layer across the group's entities: resolutions produced and filed on a calendar, registers kept current, and intra-group arrangements documented as they happen. Where a governance question turns on a legal or tax judgment — whether an arrangement is defensible, how a transfer should be treated — that goes to the family's own qualified advisors, and we administer the outcome rather than forming the view.
Why choose HainanInc?
Governance records produced contemporaneously, not reconstructed
Resolutions and register updates on a fixed governance calendar
Legal and tax judgment referred to your own qualified advisors