Businesses that have been operating in Hainan for a while often end up with scattered service relationships — one firm for accounting, another for payroll, a third for company secretarial work — with no single party accountable for how the pieces fit together.
We bring those relationships under one accountable point of contact, consolidating the ongoing corporate services work a growing entity accumulates without requiring a wholesale re-engagement of every underlying function at once.
Scattered vendors mean no one owns the gaps between them
An entity that has been operating for a few years often ends up with its corporate services split across several unconnected relationships — one firm handling the books, another running payroll, a third holding the company secretarial function — each competent within its own remit and accountable for none of the handoffs between them.
The failures that follow rarely trace back to any one vendor doing bad work. They trace back to the gaps: a payroll change that never reached the accounting team, a governance filing that assumed someone else had already actioned it. Nobody owns the seam, so the seam is where things drop.
A phased transition to one calendar, not a forced re-engagement
We consolidate the ongoing corporate services relationship under one accountable team — accounting, payroll, company secretarial, and governance work run against one documented calendar instead of several unconnected ones, with a single point of contact who can answer for the whole picture rather than one function of it.
The transition is phased against your existing vendor arrangements' own natural break points — contract renewals, financial year-end, a filing cycle boundary — rather than requiring every relationship to be terminated and re-started on the same day. Which function moves first is a sequencing decision we make with you, not a fixed template.
How we help
Statutory Accounting and Tax Compliance
Statutory bookkeeping, financial statement preparation, and tax filing support kept current against Hainan's own calendar of obligations.
Explore servicePayroll Administration
Monthly payroll processing, withholding, and statutory contribution administration for employers who hold their own Chinese entity.
Explore serviceCorporate Services
General corporate administrative support — registered address, company secretarial work, and document management — for a Hainan-registered entity.
Explore serviceCompliance and Governance
Ongoing corporate governance administration — board support, statutory registers, and resolution management — for a registered Hainan entity.
Explore serviceFrequently asked questions
Do we have to move every service relationship at once?
No. We phase the transition against your existing arrangements' natural break points — a contract renewal, a financial year-end — so no function is terminated and re-started on the same day unless that genuinely suits your situation.
What happens to work already in progress with our current vendors mid-transition?
We coordinate directly with the outgoing providers on handoff for anything in progress, so an open filing or an unfinished reconciliation doesn't fall into the gap between the old arrangement ending and the new one starting.
Who is accountable once everything is consolidated?
One team, with one documented calendar covering accounting, payroll, and governance together — the specific question of who owns a given filing stops depending on which of several vendors happened to be responsible for it.
Why choose HainanInc?
One accountable team
A single point of contact carries your engagement from first filing through to ongoing compliance — not a rotating cast of specialists.
Documented calendars
Every recurring obligation is tracked to a date, not a quarter, so nothing lapses unnoticed.
Built for administrative reality
Filing sequences and document chains are built around how Hainan's processes actually run, not the published version of them.
Fixed-scope engagements
You know what is included, and what it costs, before work starts — not after an invoice arrives.
Direct access to the people doing the work
Questions go to the team handling your filing, not to an account manager relaying them onward.
Substance-first structuring
Advice accounts for what regulators actually look for when reviewing qualification, not only what qualifies on paper.
Our other practice areas
A single engagement rarely stays confined to one practice area. Explore the rest of what we cover in the Hainan Free Trade Port.